Privacy policy

The controllers are:

CPO HANSER SERVICE GmbH
Paulsborner Straße 44
14193 Berlin
Germany

Tel.: +49 30 3006690

E-Mail: berlin@cpo-hanser.de

Website: http://www.cpo-hanser.de

EBCOG EDUCATION UG
Paulsborner Straße 44
14193 Berlin
Germany

Tel.: +49 30 3006690

E-Mail: ebcog-congress@cpo-hanser.de

Website: http://www.ebcog-congress.eu

Our Data Protection Officers can be contacted at:

CPO HANSER SERVICE GmbH
Datenschutz
Am AKKU 7
22885 Barsbüttel
Deutschland

Tel.: +49 40 6964809-0

E-Mail: datenschutz@cpo-hanser.de

EBCOG EDUCATION UG

Paulsborner Str. 44.
14193 Berlin
Germany

Tel.: +49 30 3006690

E-Mail: ebcog-congress@cpo-hanser.de

Every data subject may contact our Data Protection Officers directly for questions and comments regarding our data protection practices at any time.

Upon visiting our websites our servers are recording a set of general data and information. This set of general data and information is stored in server log files. The following information may be recorded: (1) the Internet browser and browser version used, (2) the operating system of the computer system used, (3) the website that referred to our website (referrer), (4) the sub pages that are accessed on our website, (5) time and date of the access to our website, (6) an internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) or any other similar data and information, which may be used to protect our information technology system against danger in the case of an cyber attack.

When using this general data and information we are not drawing any conclusion on the directly affected data subject. Furthermore, this information is necessary to (1) deliver the contents of our websites correctly, (2) optimize the contents of our websites and the respective advertising without individualisation, (3) guarantee the long-term operational liability of our information technology systems and our websites as well as (4) provide necessary information for prosecution to law enforcement authorities in the case of a cyber attack.

The recorded sets of data and information are processed statistically and beyond that to improve data protection and data security in our organisation to finally guarantee an optimum level of data protection for all processed personal data. This optimization is a legitimate interest according to Article 6(1)(f) GDPR. This data is stored separately from all other personal data provided by the data subject and is deleted 14 days after the data subjects' access to our website.

Our websites are using cookies. Cookies are text files, which are stored and saved on a computer system via an Internet browser.

Cookies allow us to provide user friendly services for the visitors of our websites which would not be possible without setting cookies. Cookies are not utilized for profiling or automate decision making purposes.

Returning visitors of our websites can be recognized as such by using cookies. Services and particular functions which have been employed before by the visitor of our websites can be identified. The intention of this recognition is to ease the use of our websites.

The data subject may contradict the usage of cookies on our websites permanently by disabling cookies in the Internet browser used. Furthermore, already set cookies can be deleted through the Internet browser or other software tools. This is possible for all common Internet browsers. The services and functions of our websites might not be usable to the full extent if cookies are disabled in the Internet browser.

The following cookies are used by our websites:

(a) Session cookies

These are temporary cookies that are stored for the duration of your visit only. They will be deleted when the Internet browser used is closed.

We are using these cookies for special services, such as the registration for events, the submission of abstracts or application for memberships, to record the status of the current process.

(b) Permanent cookies

These cookies are stored to the cookie file of your Internet browser even when the browser has been closed. Permanent cookies are utilized when the website operator needs to know the website users beyond a single visit.

We are using these kinds of cookies (1) when you login to protected areas of our websites and agree to stay logged in, (2) to inform you about our cookie policies and the newsletter only during your first visit on this website. Furthermore, we set these cookies, if you agree to the anonymized tracking of your user behaviour on this website (First-party cookies).

In case (1) a pseudonym (session ID or access token), relating to your account, will be stored in the cookie. These cookies will be deleted thirty days after creation. In case (2) no personal data will be recorded, but the date when you have accepted the cookie policies or rather have taken note of the newsletter information. These cookies are stored in the cookie file of your Internet browser until you deleted it or the we are making changes to our cookies policies or newsletter information and ask you for your confirmation or perusal.

(c) First-party cookies

We are using these cookies to understand more about the visitors journey on our website. Data subjects are assigned a unique identifier in the cookie, which enables us to identify returning visitors. We are using these cookies to be able to statistically evaluate the page visits on our websites and to optimize the advertising for our websites.

These cookies are only set if you agree to allow us to utilize the advertising and analysis services Google Analytics, Google AdSense or Google Remarketing on this website. A given approval can be revoked at http://tools.google.com/dlpage/gaoptout for all formerly mentioned Google services at any time.

(d) Third-party cookies

These cookies are set by third-parties, such as social networks and advertising services, to record your visits on several websites. We have no influence on the placement and content of these third-party cookies. You can prevent the placement of these cookies by disabling cookies in your Internet browser.

When a participant or member account is created, we process the data stated by you to prepare and manage this account, as well as enabling you to use the account related services. The legal basis of the processing is Article 6(1)(a) GDPR. If the creation of your customer account is intended to establish a contract with us the legal basis of the processing is Article 6(1)(b) GDPR.

The provided data will be stored until the deletion of your customer account. If we are legally bound to store the data beyond this date (e.g. fulfilment of legal bookkeeping duties) or if we are legally entitled for an extended storage period (e.g. due to a current litigation against the owner of the customer account), the data will be deleted after the expiration of the retention obligation or the legal authorization.

Our website allows the data subject to register for an event, such as congresses, conferences and training courses. Which personal data is gathered and processed for these purposes results from the respective form that is used for the registration process. These forms vary depending on the type of registration.

The registration of the data subject, providing the mandatory personal data, serves the controller to enable the data subject to attend an event or submit scientific contributions.

When registering for the attendance at a event a contractual relationship will be established. The data subject will be informed about this, along with the terms and conditions, during the registration process. Mandatory data for the contractual relationship are labeled as such in the registration process. The processing of the data is legally based on Article 6(1)(b) GDPR.

Personal data that is gathered from data subjects to serve for the attendance at an event, such as congresses, conferences and training courses, and the submission of scientific contributions will be transferred to processors by using their IT systems.

The IT systems for gathering and processing the personal data on our websites are provided by the processor GLOBIT – Global Information Technology GmbH, Am AKKU 7, 22885 Barsbüttel, Germany. Further information about the privacy policy of this processor can be found at https://www.globit.com/privacypolicy.html.

The IT systems for the processing of personal data by our employees are provided by processor Sinner Datenservice GmbH, Försterstraße 9, 16567 Mühlenbeck, Germany. Further information about the privacy policy of this processor can be found at https://sinner-berlin.de/datenschutz.php.

All personal data that is not subject to a legal retention period will be deleted automatically 12 month after the liquidation or termination of a contractual relationship.

Our website allows you to submit scientific contributions to events, such as congresses, conference or training courses. The gathering of this data to organize an event is based on a legitimate interest according to Article 6(1)(f) GDPR. Parts of the provided will be published in the printed event program, the online program on this website and the mobile event app. The published data includes (a) name of persons, (b) name, city and country of the clinic or institute of all persons who are named during the submission of the contribution, such as Chairs, Co-Chairs, Speakers and further participants where applicable, like Discutants or Moderators in sessions or contributions. Beyond that, the data of Authors and Co-Authors of submitted posters will be published.

Furthermore, this data will be transferred to processors for the purposes of scientific reviewing, as well as the gathering of additional data for on-site services, like the submission of presentations or handout papers.

The processing of personal data for collection presentations or handout papers is carried out by ESTENSIS GmbH, Am Jägerberg 2, 16727 Velten, Germany. Further information about the privacy policy of this processor can be found at https://www.estensis.com/privacy-policy/.

The processing of personal data to publish the scientific program online and on-site is carried out by GLOBIT – Globale Informationstechnologie GmbH, Am AKKU 7, 22885 Barsbüttel, Germany. Further information about the privacy policy of this processor can be found at https://www.globit.com/privacypolicy.html.

The processing of personal data to publish the scientific program in the mobile app is carried out by by Heuer HARTSOFT GmbH, Wächterstraße 11, 28876 Oyten, Germany. Further information about the privacy policy of this processor can be found at https://www.cvs-world.de/datenschutzerklaerung.php.

The processing of personal data for the purposes of scientific evaluation of contributions (reviewing) is carried out by Heuer HARTSOFT GmbH, Wächterstraße 11, 28876 Oyten, Germany. Further information about the privacy policy of this processor can be found at https://www.cvs-world.de/datenschutzerklaerung.php.

The scientific evaluation of contributions (reviewing) is carried out by a scientific review committee commissioned by the European Board & College of Obstetrics and Gynaecology. Further information on the data protection regulations of this commission processor can be found at https://ebcog.eu/contact/.

Due to statutory obligations our websites provide contact information to electronically contact our organization rapidly and allow a direct communication with us. This also includes the provision of a public e-mail address. If a data subject contacts us via e-mail or a provided contact form, the transmitted personal data will be saved automatically. This personal data is transmitted to us on a voluntary basis and is processed by us for contacting reasons only and will not be distributed to third parties.

Our websites offer the opportunity to register for a newsletter about our services, such as memberships, congresses, conferences and education programms, to our website visitors. Which kinds of personal data are transmitted to the controller for different newsletters depends on the provided registration forms.

We periodically inform our customers and business partners about our offers and services through newsletters. Our newsletters can generally be received by a data subject if (1) the data subject provides a valid e-mail address and (2) the data subject registers for the newsletter self-reliantly. Using double opt-in procedures, we are sending out a validation e-mail to the e-mail address that has been provided by the data subject during the registration for newsletters for legal reasons. This validation e-mail is intended to verify that the owner of the provided e-mail address gives his consent to the newsletter registration as a data subject.

During the newsletter registration we are processing the IP address that is assigned by the internet service provider (ISP) to the computer system used during the registration by the data subject, along with the date and time of registration. This data processing is necessary to trace a possible abuse of the data subject's e-mail address at a later time and, therefore, serves for our legal protection.

All personal data that is processed for the newsletter registration are solely used for sending our newsletters to the registered recipients. We are offering several newsletters to subscribe to, such us newsletters for different congresses, conferences or services. The personal data of a data subject that has been provided for the subscription to a specific newsletter will categorically be used only to send out these specific newsletters. The data will not be used for any additional newsletters. Furthermore, newsletter subscribers may be informed about changes by e-mail to the registered e-mail address, if required for operational or registration purposes of the newsletter service, as well as for technical changes. The provided personal data will not be transferred to third-parties, except processors of the newsletter sendings. You can unsubscribe from our newsletter at any time. Your consent to the processing of your personal data can be revoked at any time, too. To revoke your consent and to unsubscribe from our newsletters please use the unsubscribe link, which can be found in every newsletter we send. Furthermore, you can unsubscribe from the newsletter by entering the e-mail address, which is registered for the newsletter, in the unsubscribe form on our website. Beyond that a subject may revoke the consent for the data processing by sending us a written notice.

The data for the newsletter sending is processed by processors. We have contracted the following processors for the newsletter sending:

The IT infrastructure for the data storage and the newsletter sending is provided AGNITAS AG - e-mail & marketing automation, Werner-Eckert-Straße 6, 81829 München, Germany through the software tool EMM SaaS. Further information about the privacy policy and general conditions of this processor can be found at https://www.agnitas.de/datenschutzerklaerung/ and https://www.agnitas.de/agb/.

For the newsletter creation, as well as the maintenance of recipient lists, we contracted GLOBIT - Global Information Technology GmbH, Am AKKU 7, 22885 Barsbüttel, Germany. Further information about the privacy policy of this processor can be found at https://www.globit.com/privacypolicy.html.

Our newsletters contain so called tracking pixels. A tracking pixel is a miniature graphic, which is embedded to e-mails, that are sent in HTML format, to allow us to log and analyse newsletters. This is the basis for statistical evaluations of the success or failure of our e-mail marketing campaigns. On the basis of the a tracking pixel we can reproduce if, when and on which platform, for example PC, mobile phone or tablet, an e-mail has been opened by the data subject. Furthermore we are able to see which links have been clicked in the e-mail by the recipient.

The personal data that is collected through the usage of tracking pixels is processed by us to optimize the sending of newsletters and improve the contents of the newsletters according to the recipients' interests. This personal data will not be transferred to third-parties, except processors of the newsletter sendings. Data subjects are entitled to revoke the consent for the usage of tracking pixels in the newsletters, which has been given in the double opt-in registration for newsletters, at any time. After revoking your consent we will automatically delete all data of that kind. An unsubscription from the newsletter is considered a revocation of consent.

The consent to the newsletter tracking is given on a voluntary basis and can be revoked by the data subject through editing the newsletter recipient profile at any time. You can find a link to edit your profile in every newsletter.

We store and process your personal data only for the term that is needed to reach the purpose of the data storage and processing or terms that are required by European or other legislative or regulative authorities for the processing and storage of data by the controller or the purposes of storage and processing.

Once the purpose of the data storage and processing lapses or the storage period required by European or other legislative or regulative authorities expires, the personal data will routinely and in accordance with the legal regulations be locked for processing or deleted.

Right to information
According to Article 15 GDPR you have the right to demand a confirmation whether we process your personal data. Should we process your personal data you have the right to be informed about this personal data and further information, which are explained in Article 15 GDPR.

Right to rectification
According to Article 16 GDPR you have the right to demand immediate rectification of incorrect personal data relating to you. Furthermore, taking into consideration the purposes of the processing you have the right to request the completion of incomplete personal data, also by means of a complementary declaration.

Right to erasure
You have the right to demand that we delete all of your stored personal data immediately. We are obligated to delete personal data immediately, provided the conditions of Article 17 GDPR are met. For further information about the details of these conditions we refer to Article 17 GDPR.

Right to restriction of processing
According to Article 18 GDPR you have the right to demand the restriction of processing of your personal data under certain circumstances.

Right to data portability
According to Article 20 GDPR you have the right to receive your provided personal data in a structured, common and machine-readable format from us. Furthermore, you have the right to transmit this data to a controller of your choice without any obstruction by us, insofar the processing is based on a consent according to the Articles 6(1)(a) or 9(2)(a) GDPR, as well as it is based on a contract according to Article 6(1)(b) GDPR and the data is processed by the means of automated procedures.

Right to object
According to Article 21 GDPR you have the right to object to the processing of your personal data that is based on the Articles 6(1)(e) or (f) GDPR. This also applies for a profiling based on these rules.

If we process your personal data for direct marketing purposes, you are entitled to object to the processing of your personal data for these purposes. This also applies for profiling that is linked to such direct marketing activities.

If you intend to exercise your given rights, please contact us - the controller - directly using the above stated contact information or choose one of the provided options to contact us on an alternative way to inform us. If you have any questions in this respect, please also contact us directly.

Right to logde a complaint with a supervisory authority
According to Article 77 GDPR you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider the the processing of personal data relating to you infringes the GDPR.

We process your data responsibly and neither use automated decision making nor profiling.